Their role is to communicate with the project team and relevant stakeholders to ensure that all resources committed in the bid will be available if they win the contract. Once bids are submitted, tender managers assist with communication, selection, and negotiations.īidding managers are the project managers who represent the parties interested in providing the service or product. They also relay important information to bidders. They collect information, evaluate requirements, and generate RFPs. Tender managers are project managers who represent the organization seeking a vendor or service provider. While bid and tender essentially mean the same thing, tender manager and bidding manager are used differently to distinguish a project manager’s role in the bidding process. What Is The Bidding Process for Project Managers? Legal terms, payment terms, deliverable schedules, and other important details are documented and signed by the involved parties to solidify the agreement. The management and administrative departments of the project team’s organization can start getting involved at this stage. The final stage of bidding is negotiation and selection.Īfter picking the preferred vendor or service provider, the tendering organization will inform them of the final approved price and additional requests if applicable. Step 4: Contract Negotiation And Awarding

The tendering organization can also request presentations or interviews for more clarification.

Selection can be a two-step process where applicants are shortlisted before the final tenders are selected.Ĭommunication between the buyer and bidders is expected during this stage.

Apart from the cost, MEAT criteria consider quality, accessibility, social value, innovation, and more. The most popular way to pick the best vendor or service provider is the MEAT criteria (most economically advantageous tender). Step 3: Bid Evaluation And SelectionĪfter collecting the bids, tender managers compare them against each other and their requirements.Ĭontrary to some beliefs, the lowest bid doesn’t always win. Once all details are compiled and organized, the bid can then be passed to the requesting organization. If the bidding party is a general contractor, this process may include facilitating another bidding session with subcontractors or third-party vendors. The bid manager communicates with the project team to verify the availability of resources that they’re about to commit, as well as liaising with the company that issued the RFP for clarifications. In this context, the project manager who prepares the bid is called a bid manager. Once an RFP is issued, interested parties will begin to evaluate the proposal. Step 2: Bid Preparation Of Interested Parties The invitation to bid can be open to everyone, or strictly by invite. This should include deadlines, expectations, specifications, supporting documents, and the list of requirements that the bidders should submit.ĭue diligence is essential when evaluating bidders: it is typical to request the bidding company’s profile, project portfolio, personnel resumes and financial statements. The package should effectively communicate the goals, priorities, and requirements of the project so that bidders have a clear picture of what needs to be done. A tender manager then prepares a package that indicates specifics about the project. Product owners or project teams first need to issue a request for proposal ( RFP) or invitation to bid (ITB) to initiate the bidding process. The Bidding Process Step 1: Request For Proposals The process is essential for organizations who want to work with the public sector, but is also common in industries such as construction, game development and advertising. The bidding process provides a thorough way of evaluating a partner’s competencies before a contract is awarded. When this happens, picking an organization or subcontractor to work with can be crucial for a project’s success. There are times when product owners, clients, or project teams need to outsource services or purchase goods to fulfill project deliverables. The bidding process (also known as the tender process) is a method to select the most suitable service provider or supplier, by comparing proposals against specific criteria.

Tender manager definition